Guides and Instructions

Additional Pay Mass Upload Spreadsheet (updated 05/19/2022)

Submit Additional Pay Spreadsheet 

  1. Enter your email
  2. Enter your name
  3. Enter your department
  4. Select applicable Summer Session
  5. Attach the spreadsheet and submit

If planning to submit spreadsheets for both sessions, please complete one spreadsheet per session and upload one per Google form submission. 

Spreadsheet submission deadlines: 

  • Summer Session 1:
  • Summer Session 2:  


Summer Session Staff & Faculty Resources

Student Pay Rates - Associates, TAs, Readers, & Tutors

Summer Session Payroll Training (Lucidchart) - Graduate Student Summer Employment Chart


Summer Session Payroll Training 2022

Video recording (Graduate Employment discussion begins at 30.23 minute mark)

Summer Session Mass Additional Pay Training 2022


Teaching Assistant appointments are paid via additional pay during Summer Session.  Processing of TA Daily Rate of Pay in Summer Session consists of calculating the correct salary and entering that amount into the Additional Pay tab.  There are no adjustments to the pay components as there are during the normal Academic Year.   To make an adjustment, first, calculate the hours the student will work for Summer Session and then multiply by the TA Hourly Rate that is pre-determined by Summer Session.  Once the total pay amount is determined for the particular Summer Session, add that amount in the Additional Pay tab. 

Example

Student A was hired late into a 50% TA appointment for Session 1 of 2021. Their official start date is 7/5/21 and they have missed the first week of classes; they will work 50% time from 7/5 - the end of Session 1 or 80 hours. The student's lump sum for Session 1 would be calculated as:

80 hours x $34.20 = $2,736

The Additional Pay tab would be completed as follows:


Appointment Types

  1. Create position (or extend if same)
    1. Make sure FTE is 0.00 for the Summer period
  2. Add funding; all earnings will be from the ASN earn code
    1. Refer to the "How to Create New Position Funding" Job Aid on UCPath Training Job Aids > Funding
  3. Hire student into position
    1. Refer to Choosing the Correct Template and/or
  4. Add Additional Pay manually in UCPath OR submit an Additional Pay Mass upload request.  Refer to the "Additional Pay Mass Upload" tab above for more information. 

UCPath Job Aid

"How to Process Payments for Graduate Students in Summer Session" found on Job Aids and Quick References under PayPath Transactions.

Please refer to this job aid to determine which scenario your student falls into:

  • Existing Job is Active
  • Existing Job is on Short Work Break
  • No Existing Job


Pay Rates for Summer Sessions

UCPath Job Aid

"How to Process Payments for Graduate Students in Summer Session" found on Job Aids and Quick References under PayPath Transactions.

Please refer to this job aid to determine which scenario your student falls into:

  • Existing Job is Active
  • Existing Job is on Short Work Break
  • No Existing Job


Reader and Tutors should continue to report time via EcoTime during Summer Session. 

UCPath Job Aid

"How to Process Payments for Graduate Students in Summer Session" found on Job Aids and Quick References under PayPath Transactions.

Please refer to this job aid to determine which scenario your student falls into:

  • Existing Job is Active
  • Existing Job is on Short Work Break
  • No Existing Job