New for April 2022: Please see the following updates regarding the Oath/Patent dates when uploading Mass Hires.

Division of Graduate Education and Postdoctoral Affairs, along with the Campus UCPath team, is facilitating Mass Hires into UCPath for Graduate Students appointed to Academic titles.  Follow the steps below to complete training and get access to the submission workflow. 

Currently, you must have a minimum total of 10 new hire/concurrent records per file upload to utilize this process. 

Timeline

Our goal is process mass hires ahead of the proposed service period, in accordance with UC and UCPath policy.


MonthRecommended Contact DateQCU QueueReview Period BeginsSubmit to CCPMonthly Payroll Deadline
January 202212/2201/0501/0601/1201/19
February 202201/1902/0202/0302/0902/16
March 202202/1803/0403/0703/1103/18
April 202203/2104/0404/0504/1104/18
May 202204/2105/0505/0605/1205/19
June 202205/2006/0306/0606/1006/17
July 202206/2107/0507/0607/1207/19

Process

Join the Graduate Student Financial Support (previously Graduate Student Employment) team in Microsoft Teams

  1. Navigate to the Mass Hires Orientation channel
  2. Review the training video, presentation slides, and spreadsheet template in the Files tab.


Create a spreadsheet with your hires.  You will be able to check for accuracy, completeness of data, and ask questions when you meet with the Employment team.


Meet with Graduate Student Employment Team to complete orientation and review spreadsheet.  Tag an Employment Coordinator using the @ symbol.  

After the meeting with the Employment team, you will be added to the "Mass Hires - Academic Students" Team in Microsoft Teams.  This is the method we use for submitting files to CCP and UCPC.