Departments requesting employment exceptions should submit the appropriate form and any additional documentation through the Financial Support Exceptions Google Form.
Please do not hire, enter the additional assignment and/or funding until the employment exception is officially approved by the Dean of Division of Graduate Education and Postdoctoral Affairs
Attach the PDF to the Financial Support Exceptions Google Form
Review the Financial Support Calendar for review period and due dates. Submit the Employment Exception Request Form prior to the start of the quarter. They will be reviewed in order they are received.
Use ISIS and the Student Database to complete this section.
Select the type of employment exception request from the drop-down. If you are requesting to hire a Non-Student Tutor or Reader, please use the Division of Graduate Education and Postdoctoral Affairs Non-Student Tutor/Reader Exception Request Form.
If you select Other, please address this in the Department Justification section.
The request should indicate all current and proposed title codes and percentages the student will hold during the applicable quarter/period of employment.
Period of Employment
Division of Graduate Education and Postdoctoral Affairs requires departments to certify that the student is in good academic standing, that the proposed employment will not detract from the student making good academic progress, and that the student’s academic advisor approves of the proposed employment. We also require that appointments and requests are aligned with all support funding policies. See Graduate Student Funding Policy and this memo from 11/08/19 for details.
If you are not able to certify one or more of the statements, please address them in the Department Justification section.
Describe the department's need or circumstances of this request. Text will auto-shrink to fit in the box, but if you feel that more space is needed, please attach a separate document with this request.
Describe the student’s qualifications for this request.
Text will auto-shrink to fit in the box, but if you feel that more space is needed, please attach a separate document with this request.
The request must be signed by the student’s academic Department Chair or Program Director, and all funding sources, and be approved by the student’s academic advisor. The form should always be signed by the academic Department Chair or Program Director and additional signatures will be required from all funding sources if student is employed outside of academic home department.
If there are more than three (3) departments employing the student, please attach an additional sheet for the additional signatures.
Electronic signatures are acceptable.