U.S. Citizens and Permanent Residents
The employment of a graduate student over 50% time during the academic year requires the prior authorization by:
The hiring Departments/Programs and/or funding sources involved
The student’s Academic Home Department's Chair
The Dean of Division of Graduate Education and Postdoctoral Affairs
Departments requesting an exception to the 50% cap, should submit an Employment Exception Request form and any additional documentation to the Financial Support Exceptions Google Form. A separate form should be submitted for each student. The exception request is initiated by the funding source requesting the exception. For additional information visit the Employment Exception Request Guidelines.
In general, a request for exception up to a maximum of 75% time will be considered. GSRs may not be appointed over 49.99% during the academic months; no exceptions can be made to this policy.
IMPORTANT: Students appointed over 50% may be eligible for core benefits as outlined in Chapter 13.
An international student in F-1 or J-1 status is restricted to on-campus employment of a maximum of 50% time (20 hours per week) during the academic year. During the summer, 100% employment is allowed (depending on the student’s Academic Department support policy) if the student intends to enroll full time Fall quarter and meets all other eligibility criteria. No exceptions are permitted to these rules. Contact the Global Education Division with questions.
Associate (teaching a course) or Teaching Assistant (TA) Appointments Less Than Entire Quarter and Change in Percent Time
It is an exception to appoint a Teaching Assistant for less than the entire quarter or to increase the percent time mid-quarter. The action requires pre-approval by staff in the Division of Graduate Education and Postdoctoral Affairs Financial Support Unit (FSU). The FSU staff will determine if the situation also requires a formal exception letter and consideration by the Dean of Division of Graduate Education and Postdoctoral Affairs. The action also requires special coordination with the Payroll Office since paychecks are not automatically generated.
TAs have a pay period in the Payroll system (three full months) but a service period of the actual quarter dates. If a student does not work the entire quarter (begins late or ends early) or changes the percent time mid-quarter, the action requires that you calculate the TA daily rate of pay with FSU staff assistance.
See Chapter 5: Guide for Teaching Assistants and Calculating a Daily Rate of Pay
Also, be aware that if the student does not work the equivalent of 50% time for half of the quarter, they will become ineligible for the TAHI/TAFE payments and will be billed by the University. This is another reason why you must contact FSU staff prior to inputting the action into the Payroll system.
Associate (in-lieu-of-TA) Title in Other Than Approved Programs
The Associate (in-lieu-of TA) title has been approved for specific programs including:
Department of Cognitive Science
Department of Political Science
Department of Psychology
Department of Sociology
Teaching + Learning Commons, Center for Engaged Teaching
The Division of Biological Sciences