Pre-Award (before grant application is submitted)
Requesting Matching Fellowship Support
When applying for large extramural research grants that support multiple UC San Diego graduate students (GSRs or trainees), Principal Investigators (PIs) may request San Diego Match Fellowships from The Division of Graduate Education and Postdoctoral Affairs to enhance the proposal and promote inclusive excellence. PI/PDs or Fund Managers should complete this online request form at least one month in advance of the submission deadline to allow adequate time for review.
Typically, the Division will offer a proportional match: for every 4 graduate students annually supported by the grant, 1 fellowship match is allocated. A fellowship includes a stipend, plus resident tuition/fees. The commitment amount is always contingent upon the proposal being fully funded at the level originally specified by the PI in the proposal. If the sponsor reduces the award, UC San Diego reserves the right to adjust the fellowship commitment. Please note, if applying for a multi-campus/institution grant, only the positions that fund UC San Diego graduate students will be counted towards the minimum number needed for matching support.
If approved, information about the Division's commitment will be inserted into the Institutional Support Letter (for training grants) or program proposal and a separate internal Fellowship Commitment Letter will be sent to the PI/PD requestor with instructions about how to proceed with fellowship nominations, should the grant be fully funded. If funded, this internal letter will need to be submitted along with the online nomination form once a student is identified for the fellowship. The relevant School Dean's Office(s) will also be copied on this email so they are aware of the Division's commitment. If you have questions about the match request process, please contact Tamara Schaps at firstname.lastname@example.org.
Matching fellowship support from the Division of Graduate Education and Postdoctoral Affairs is contingent upon the continued availability of funds and may shift at any time.
Post-Award (upon receiving a Notice of Award)
Upon Receiving a Notice of Award
Upon receiving a notice of award, please notify the Division of Graduate Education and Postdoctoral Affairs by emailing Tamara Schaps at email@example.com and sharing the Kuali Award Number and anticipated program/project start date. The sooner we are made aware of a successful proposal, the sooner we can assist you with the next steps of awarding fellowship slots.
Nominating a Fellow
Graduate student fellows can be nominated in anticipation of the program/project start date. To nominate a graduate student for a San Diego Match Fellowship slot in support of inclusive excellence, please complete this online nomination form by preparing the items below and submitting all documents at one time via the online form. The nomination should be made at least one month in advance of the program/project start date to allow adequate time for review and approval.
- Collect the original Fellowship Commitment Letter issued by the Division of Graduate Education and Postdoctoral Affairs at the time of proposal submission, which outlines the total dollar value of the commitment and submit via the online nomination form.
- Write the faculty nomination letter and submit via the online nomination form.
- Work with the student nominee's home academic department graduate coordinator (listed here) to complete the Graduate Scholarship Form (fellowship funding request form). Please keep funding requests contained to one academic year.
- Identify the student you would like to nominate and ask them to complete page four of this packet
Division staff will approve the fellow nomination as quickly as possible and will reach out if more information is needed. If you have questions about the nomination process or eligibility criteria, contact April Bjornsen at firstname.lastname@example.org. If you have a question about a current fellow that has already been selected or questions about remaining fellowship slots for future years, contact Flo Torralba by emailing email@example.com to open a ticket in the Services & Support portal.
Upon receiving notification that the proposal was not selected for funding, please notify the Division by emailing Tamara Schaps at firstname.lastname@example.org and sharing the results as well as future plans for resubmission (if any). If and when you resubmit, you will need to submit a new request for matching fellowship support via the online request form above. Matching fellowship support from the Division is contingent upon the continued availability of funds and may shift at any time.
Frequently Asked Questions (FAQs)
Question: I just found out about this matching opportunity but already was awarded the grant, can matching fellowships be awarded retroactively?
Answer: No. All our matching commitments are made during the proposal phase, before the grant is submitted, as a way to strengthen the application and to increase the likelihood it is selected for funding. We do not make retroactive matching commitments to already submitted/awarded grant applications. The next time your grant is up for renewal, consider requesting a match at that time.
Question: We meant to award a match fellowship slot earlier this year but forgot to do so, instead we paid the student a stipend from our block grant. Is it possible to retroactively switch the fund source?
Answer: Possibly, we will work through these types of questions on a case-by-case basis with the department. First, complete the nomination form linked above and note the situation in the Comments/Questions field. Next, email email@example.com to open a ticket in the Services & Support portal explaining the situation in detail and attaching documentation (copies of the ledger) showing how the student was supported and what fund source was utilized.