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Please see also Fall 2020 Remote Hiring Guidelines.

The following is a list of required documents for graduate students.  These forms can be found on the Payroll website at: http://blink.ucsd.edu/sponsor/BFS/divisions/payroll/forms.html. All documents listed below except the UCRS Form 419 should be forwarded to the Payroll Office. UCRS Form 419 should be sent directly to UCOP: UC HR/Benefits, Records Management, P.O. Box 24570, Oakland, CA 94623-1570.

  1. US Citizens
    1. Oath & Patent Agreement (Students with a patent question should contact the Technology Office at 534-5815)
    2. I-9
    3. W-4
    4. Wage Disposition or ADP Aline Paycard, or the student may enroll in direct deposit via At Your Service: https://atyourserviceonline.ucop.edu/ayso/
    5. UCRS Form 419 (statement concerning a position not covered by Social Security). Send form to UCOP (see address above).
  2. Permanent Residents
    1. Patent Agreement
    2. I-9
    3. W-4
    4. Wage Disposition or ADP Aline Paycard, or the student may enroll in direct deposit via At Your Service: https://atyourserviceonline.ucop.edu/ayso/
    5. UCRS Form 419 (statement concerning a position not covered by Social Security). Send form to UCOP (see address above).
  3. International Students (F-1/J-1 Visa)
    1. Patent Agreement
    2. I-9
    3. Wage Disposition or ADP Aline Paycard, or the student may enroll in direct deposit via At Your Service: https://atyourserviceonline.ucop.edu/ayso/
    4. Must have Social Security number or attach a receipt of application.
    5. UCRS Form 419 (statement concerning a position not covered by Social Security). Send form to UCOP (see address above)

Other forms the student may need to complete if applicable include:

In addition, you will need to provide your new hires with the following:

Departments hiring Academic Student Employees should review the UAW/ASE contract and procedures at:  http://grad.ucsd.edu/financial/employment/ases/index.html

Departments should use the new Glacier system when hiring an International Student:  http://blink.ucsd.edu/finance/payroll/foreign/

For instructions on how to complete the EALN screen for international students and permanent residents, please see:  http://blink.ucsd.edu/finance/payroll/foreign/ealn.html

Checklist for Departments with New Employees (Blink page):  https://blink.ucsd.edu/HR/supervising/hiring/checklist-d.html#First-day


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