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Note
titleOath/Patent Date

New for April 2022: Please see the following updates regarding the Oath/Patent dates when uploading Mass Hires.

Division of Graduate Education and Postdoctoral Affairs, along with the Campus UCPath team, is facilitating Mass Hires into UCPath for Graduate Students appointed to Academic titles.  Follow the steps below to complete training and get access to the submission workflow. 

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  • Recommended Contact Date: If you need training, we recommend contacting the Graduate Student Employment team two weeks before the QCU deadline.  This will give you time to complete the training, prepare your spreadsheet, and meet with the Employment team to complete the orientation.  (Note: if you attended the hosted training on 06/16/21, you do not need to complete additional training, and can schedule your 15-minute orientation with the Employment team) (4 weeks prior to the monthly payroll deadline)
  • QCU Queue:  This is the deadline to submit a spreadsheet to the Graduate Student Employment team for review and submission. (2 weeks prior to the monthly payroll deadline)
  • Review Period:  During this time, the Graduate Student Employment team will review your spreadsheet for quality control and will work with you to make corrections as needed. 
  • Submit to CCP: This is the date that the Graduate Student Employment team will submit the files to Core Central Payroll for submission to UCPath. (1 week prior to the monthly payroll deadline)
  • Monthly Payroll Deadline:  Employee data change deadline.  Find links to the Payroll Processing Schedule on the UCPath website or the Transactor Resources page.


MonthRecommended Contact DateQCU QueueReview Period BeginsSubmit to CCPMonthly Payroll Deadline
June 2021
January 2022
05
12/
21
22
06
01/
04
0501/06
/07
06
01/
11
12
06
01/
18
19
July 2021
February 2022
06
01/
22
19
07
02/
06
02
07
02/
07
03
07
02/
13
09
07
02/
20
16
August 2021
March 2022
07
02/
23
18
08
03/
06
04
08
03/
09
07
08
03/
13
11
08
03/
20
18
September 2021
April 2022
08
03/
23
21
09
04/
06
04
09
04/
07
05
09
04/
13
11
09
04/
20
18
October 2021
May 2022
9
04/21
10
05/05
10
05/06
10
05/12
10
05/19
November 2021
June 2022
10
05/20
11
06/03
11
06/
04
06
11
06/10
1112
06/17
December 202111/22
July 202206/2107/0507/06
12
07/
07
12
/13
12
07/
20
19

Process

UI Expand
titleStep 1: Join the Team

Join the Graduate Student Financial Support (previously Graduate Student Employment) team in Microsoft Teams

  1. Navigate to the Mass Hires Orientation channel
  2. Review the training video, presentation slides, and spreadsheet template in the Files tab.

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