Data entry guidelines for graduate academic titles. Do not enter data in fields where the table is grayed out. Choose from the spyglass list when possible.
Data Entry Tables by Job Code
Salary Plan Information
1 BYA in salary plan does not mean the same as the DOS code meant in PPS. BYA in the salary plan indicates the comp rate field is manually updated.
2 I = Readers with Baccalaureate; II = Reader, without Baccalaureate- select Grade depending on what academic level your student employee is.
3 G = Grad Tutor; UG = UG Tutor - select Grade depending on what academic level your student employee is.
Use BYA for Monthly pay frequency; then enter Compensation Rate Codes manually in Hire/Rehire templates
Use Salary Admin Plan for BW pay frequency.
Reports To field drives Ecotime approvers and who can assign training in UCLearning.
Only 2 should be checked: Include FTE, Budgeted Position; they should default to checked
Education and Government
Summer Session Pay: FTE for Associates and Teaching Assistants in Summer should be 0.000000. These appointments will be paid the published flat-rate via Additional Pay.
Employee Relations Code
Guidance on Reusing Graduate Academic Title Positions
For Graduate Academic titles, it is appropriate to recycle or reuse positions in most cases. Our recommendation is that you take into consideration how many updates the position requires to be correct for the next hire into the position. In general, if there are more than 2 position updates you may want to consider creating a new position to prevent unintentional errors if one piece of the position is not updated correctly. If you are unsure whether to use an old position or not, we encourage you to create a new position and freeze the old position.
|Vacant Position||New Hire||Required Position Updates||Reuse or Create New?|
50% TA on Fund Source X
|50% TA on Fund Source X||None||Reuse Old Position|
|49.99% GSR on Fund Source Y reports to PI John||25% GSR on Fund Source Y reports to PI Jane||FTE, reports to||Reuse Old Position|
35% Reader on Fund Source W;
BW pay schedule/paygroup
15% Reader on Fund Source X;
MO pay schedule/paygroup
|FTE, Fund Source, Pay schedule/Paygroup||Create New Position|
|47.61% GSR on Fund Source Z||20% GSR on Fund Source V||FTE, Job Code, Fund Source||Create New Position|